Calendar Week View (Weekly Scheduling Calendar)

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Calendar Week View (Weekly Scheduling Calendar)

OctopusPro’s Calendar Week View gives you a clear week-by-week schedule of all bookings and availability blocks, making it ideal for dispatching, rescheduling, and managing team capacity at a glance.

Use Week View to:

  • See your full weekly schedule across days and time slots.
  • Reschedule bookings using drag-and-drop.
  • Create a new booking directly from the calendar grid.
  • Block unavailable time (hours or full days) to prevent new bookings.
  • Add internal calendar notes (reminders) to specific dates/times.
  • Filter your calendar by service, booking status, fieldworker, location, labels, and more.

On this page

How to open the Week View

  1. From the main menu, go to Bookings > Calendar.
  2. Use the view selector to choose Week.

Prefer a different layout? You can also use: Calendar Month View, Calendar Day View, or Calendar List View.

Week View includes quick navigation tools so you can move between weeks and jump to a specific date range:

  • Today: jumps back to the current week.
  • Previous / Next: moves backward or forward by one week.
  • Date picker: jump directly to a specific date/week.
  • Timezone selector: confirm you’re viewing bookings in the correct timezone (important for multi-region teams).

Navigate the calendar week view using week selector, timezone, and navigation controls

Open the date picker to jump to a specific week in calendar week view

Reschedule bookings (drag & drop)

Rescheduling a booking to a different hour or day is fast in Week View:

  1. Click the booking you want to move (it will highlight).
  2. Drag and drop it into the desired day/time slot.
  3. The booking updates automatically, and your customer/assigned fieldworker may be notified depending on your notification settings.

Tip: If you can’t drag a booking, check your user permissions and whether the booking is locked by status/workflow rules.

Add a new booking from the calendar

You can create bookings directly from Week View without leaving the calendar:

  1. Click the time slot where you want to schedule the new booking.
  2. From the pop-up menu, select Add booking.
  3. You’ll be redirected to the booking creation form—enter the details and click Save.
  4. The booking will appear immediately on your weekly calendar.

Add a new booking from a time slot in calendar week view

For a detailed walkthrough, see: Add New Bookings from the Calendar.

Mark a time slot as unavailable

Blocking unavailable time helps prevent bookings from being scheduled during non-working hours, breaks, holidays, training, meetings, or fully booked periods.

Add unavailable time from Week View

  1. Click the time slot you want to block.
  2. Choose Add unavailable time.

Add unavailable time option from a time slot in calendar week view

Configure the unavailable time block

  • Fieldworkers: choose who the block applies to (or apply broadly if available in your setup).
  • All day: enable to block a full day.
  • Start/End: choose a specific time range if you only want to block part of the day.
  • Timezone: confirm the timezone to avoid scheduling conflicts across regions.

Unavailable time form with all-day option in week view

Set specific start and end times for unavailable time in week view

For advanced options (multi-day blocks, recurring patterns, etc.), see: Block Unavailable Dates & Times in Calendar.

Add notes to calendar dates

Calendar notes are useful for internal reminders such as “Call customer before arrival”, “Equipment maintenance”, or “Team meeting”. Notes can be displayed on your calendar without creating a booking.

  1. Click the relevant time slot in the calendar.
  2. Select Add note.
  3. Enter your note details, then click Save.

Add a note to a calendar date/time slot in week view

Need more options and examples? See: Adding Notes to Calendar Dates.

Filter the calendar in Week View

Filters help you focus on exactly what you need—whether you’re dispatching jobs for a specific team, reviewing a service type, or auditing completed work.

You can filter by attributes such as service, booking status, fieldworkers, created by, location (State/Region & Town/City), location type, customer labels, fieldworker labels, assignment status, and payment status.

  1. In Week View, click Filter.
  2. Select one or more filter criteria.
  3. Click Filter to apply.
  4. Use Clear all to remove filters and return to the full schedule.

Calendar filters panel in week view showing booking status, fieldworkers, location, labels, assignment status and more

Common filtering workflows:

  • Dispatching: filter by Active fieldworkers + Assigned/Unassigned status.
  • Operations: filter by Service (e.g., Cleaning & Sealing) to manage capacity.
  • Progress tracking: filter by Booking Status (e.g., Completed, Upcoming).
  • Regional teams: filter by Area / State / Town/City.

More filtering guides: Filter Calendar by Area | Filter Calendar by Booking Status | Filter Calendar by Fieldworker

Tips & troubleshooting

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