Square API Integration

This page list of content:

• Enter your Application Name, the Application Name will appear in your Square Dashboard for yourself and for any merchants using your application. We recommend entering your business name or trading name. Click on I agree to the Square development Terms of services check box and hit the save button.

• Click open on the new application that you’ve created.

• Click on the Production tab which is located on the middle-top of the page.

• From that page,  you take two of the three keys to complete this integration the Application ID and Access Token.

• The third and the last key you need is called location ID, for gaining that key go to locations from the side menu on the left.

• Location ID will be in the middle left of the screen.

Go to your OctopusPro account to fill your application information.

• Login to your OctopusPro account: https://admin.octopuspro.com/login
• From the left menu, go to Settings > Financial Settings > Payment Integration.

• Select Square from the list of payment gateways available.

• Enter the following values which you can get from your Square account

1. Application ID
2. Location ID
3. Personal Access Token

Connect your Point of Sale API

Now you have to set up the API connection with your Square application, in order to get started, go back to the application you created in Square:

• Click the Point of Sale API link on the menu and fill in all required parameters.
• Under iOS App Bundle IDs, paste the following: com.octopuspro
• Under iOS App URL Schemes, paste the following: OctopusPro
• Click the Add New Android Package button.
• Under Package Name, paste the following: au.octopuspro.app
• Under Fingerprint, paste the following: c6:27:ea:90:a9:f6:a2:1c:1f:e3:f4:73:30:cd:24:32:a8:07:6e:89
• After filling in all information click the save button.

Note: The previously mentioned parameters are applied when you are using the OctopusPro application, If you are using a custom branded app please contact us.

Install Square on your mobile device for your fieldworkers

• Install the Square Point of Sale App on your device using one of the links below

Google Play Store: https://play.google.com/store/apps/details?id=com.squareup

Apple Store: https://apps.apple.com/us/app/square-point-of-sale-pos/id335393788

• Login to your Square account. You are now all set up!

Note: You must be logged into the Square app on the same device to be able to process payments through the OctopusPro app.

How do I charge my customers?

• From the web: You and your office staff can add a payment to any open invoice from your account by clicking the Add Payment link under the Actions button.
• From the app: When your fieldworkers need to charge a client, they simply go the OctopusPro app, then go to the client’s booking or invoice page, then press the billing tab and click the Payment button.
• Your customers will also be able to pay their invoices through the customer portal or through the payment link you email them with the invoice.

• Click the SUBMIT button, The Square app will open to continue to make payment.

• Now select the payment method from the list of options.
  
• Enter the amount then click to the Tender button.

• Press No Receipt or enter an email if you wish to email it. You can also email the receipt from the OctopusPro app later. You will then be directed to the Thank you page in Square after submitting the payment.
• Now the Square app will redirect you automatically to the OctopusPro app to register the payment in OctopusPro.
• That’s basically it! Your office users can also charge your clients through your web portal and your customers can pay for their bookings through your customer portal seamlessly without the need to install the Square app.

Connecting your POS hardware

On the phone or tablet that you have installed Square:

Go to the menu by clicking on the icon on the left corner of the app interface.

• Go to settings in the side menu that appears

• Then you need click on Hardware

• After that click on Square Reader

Click on connect a reader and you will connect via Bluetooth or from your charger or headphones output if you have a tablet or phone and a suitable POS device, or maybe a cable connection of you have a register device. 

Square Logo when Customers are Saving their Credit Card Details in the Customer Portal

As the customer logs in to his activated account in the customer portal so they can save their credit card information the customer will be able to use the saved data in the future while creating new bookings. In order for the customer to save his credit card number he needs to follow the steps below:

• From My booking page go to “Payments”, in this page a list of all the previous payments made by the customer will appear, in order to save/edit credit card information click on payment methods at the top of the list

In order to add a new card click on “+ Add a new payment method”

• Customers will be redirected to the following page, and the Square logo will appear for them as follows:

Square Logo in Creating a New Booking in the Customer Portal

Already registered customers and guest customers will see the Square payment getaway logo in the process of creating a new booking, the logo will appear in Select Payment Method. When the customers are able to make credit card transactions in the customer portal, “Square” payment getaway logo will appear in Pay by card tap as follows:

For more information please visit OctopusPro user guide, and subscribe to our youtube channel.